4 Ways that PLAN D VA’s can help Real Estate Agents

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Most real estate professionals spend most of their time chasing down leads and closing deals. But that isn’t all that they have to manage. They also need assistance in managing their calendars, contracts and property databases.

However, hiring an office assistant to do all of this can be costly!  So why not hire us to be your real estate virtual assistant?

We are remote workers that help you manage and grow your business. We’re a bit like office managers because we manage administrative and operational tasks. We are different from other types of virtual assistants because we’re experienced in real estate — we can undertake specialized tasks and understand real estate terms.

For a real estate business, it is vital to have someone reliable to handle clerical work, manage clients, and organize schedules. Just like any actual, physical assistant, a virtual assistant can do just about anything they do — probably even more, including:

  1. Managing your Social Media and Online Presence

Businesses of all shapes and sizes across industries have realized the benefits of building a powerful presence on social media.

There is a lot more work to maintaining a relevant social media presence that most people think, questions like Are you using the right hash tags? Are your photos ‘Insta-worthy’? What does your posting schedule look like?

According to a Social Media Examiner survey, well over 64% of small businesses interviewed said that they spend over six hours per week on social media. That is a lot of time when you could be out selling properties.

2. Paperwork

Creating leases, performing tenant background checks, drafting memos… the paperwork that you need to fill out to maintain a property can seem endless. We can handle most, if not all, of this paperwork. You can also ask us to write, organize, and track property maintenance orders, update tenant information, and follow up with tenants regarding unpaid charges or overdue rent. We use project management software like Trello or Asana to keep track of what’s been done and what still needs to be filled out.

3. Property Research

If you are in the market to invest in new properties, you’ll want to make sure that you’ve conducted the necessary background investigation. This is probably one of the most time-consuming tasks in your office but for good reason, if done right, it can provide an incredible amount of value to your business. We can help by reviewing sale prices of comparable properties in the area, property tax information, the demographics of the surrounding neighborhood, and other important information.

4. Customer Relationship Management

Wouldn’t it be great to remember a birthday or congratulate a client on their one year anniversary of living in a property can increase your chance of having a referral? Having good customer relationship can advance your real estate business to the next level.

It may be difficult to remember all of these things, especially if you have more clients that you can deal with. However, we can help you improve client relations by utilizing your CRM tool, or remind you of important events that you can greet your clients with when you meet them.

Being a real estate agent, investor, or broker is already a challenging job as it is. So why not hand over some of the work to us? With the tasks that you can outsource to us, you can rest assured that your business will run smoothly while you focus on becoming the best in the real estate industry.

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